| Travel to Meetings |
|
| By Car |
$0.35/km |
| By Train |
Return ticket purchased minimum 5 days in advance |
| By Plane |
Return ticket purchased at least 2 weeks in advance and a Saturday stay over |
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|
| Accommodation |
1 night's accommodation if coming from over 200 km from the meeting place.
Room cost and taxes only, not including meals or entertainment.
Maximum of $120, receipt must be provided. |
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|
| Meals |
1 per year for old and new board members as a thank you and welcome |
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|
| Phone Calls |
long distance |
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| Committee Expenses |
Committee chair must give a budget and expenses must be related to committee work, e.g. photocopies (handbook, financial statements); 50% of consumables (incremental costs) such as toner cartridges and paper; faxes |
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|
| What is not covered |
Lunches before meetings (as they are never a requirement);
Items that are required on a day to day basis whether volunteering or not;
Standard day to day personal expenses even if used for volunteering
e.g. monthly local phone bill, food, internet accounts |
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| Who can claim |
Elected and Appointed Board Members.
Committee Chairs and committee members as long as amounts fall within the committee budget.
Representatives (OSOA, SO, MSC, Regional).
Guests invited to a meeting can claim travel expenses to meeting which they have been invited to attend. |
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| Stipend Receivers |
Follow the same rules as Board members for claiming expenses and type of expenses.
With the following exceptions :
1. Registrar and Webmaster and Statistician - Internet Accounts (Webmaster high speed account)
2. Registrar - separate phone line to be paid by MSO |
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| How to claim |
Expense Report with receipts |
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