Board Of Directors Meeting
Sunday, October 20, 1996
North York YMCA

PRESENT

Board Members
Cheryl Blay Geoff Camp Barrie Malloch
Darlene Brown Heather Davies Pat Niblett
Employees
Bruce Fairbrother Michael Stroud
Absent with regrets
Jackie Mandziak Patti McVetty Chris Smith

CALL TO ORDER

President Heather Davies, acting as chair, called the meeting to order at 1:20 P.M.

APPROVAL OF AGENDA

Motion: Darlene Brown / Cheryl Blay
To approve the agenda as distributed.
PASSED

APPROVAL OF PAST MINUTES

Amendments to minutes of September meeting
Page 3 - Michael Stroud - work in progress. The last line should read: "Michael to send AGM invitation and agenda to North York Masters for the pentathlon meet information package. Michael has forwarded his thoughts on association relay teams to Geoff."
Amendments to minutes of April 14, 1996 meeting.
Michael declined to accept the $500 increase.
Motion: Geoff Camp / Cheryl Blay
To accept the amended minutes.
PASSED

Business Arising from the minutes
Geoff Camp delivered the medals to Brockville in early September. The numbers were given to Chris.

REPORTS

PRESIDENT: Heather Davies
Patti McVetty's Resignation
Patti McVetty resigned from her position of secretary and the board thanks Patti for the great job she has done especially her work on the history project.
MSC's Web Site
David Tree has officially resigned as master of MSC's web site. He may continue to have FINA information available at his site.
MSO's Web Site
Michael is researching service providers and will be setting up a web site and e-mail address for MSO. The board expressed concern on how to maintain control of information put on the web site. Michael will check with the service provider to see what procedures the board should implement to maintain control of the site. Michael has prepared the MSO Web Site Guidelines based on MSC's Guidelines written by MSC's Internet Committee.
Hall of Fame
The board has concerns about the criteria for admittance to the Masters Swimming Hall of Fame, how would the selection committee work and how would MSO be involved. Harry Class will be invited to attend a board meeting to discuss the Masters Swimming Hall of Fame.

TREASURER: Darlene Brown
Medals were picked up from Welland by courier. The charges will be split between MSO and Welland Y Masters. Darlene will send a cheque for MSC's fees with Geoff to MSC's AGM.
MEET CO-ORDINATOR: Cheryl Blay
Variety Village Invitational is sanctioned for November 15 and 16.
Provincial Championship Status
Georgian Bay Masters is requesting Provincial Champion status for its open water swim in August 1997 for any of its events, either the 1 or 3 K. distance.
Motion: Pat Niblett / Barrie Malloch
Georgian Bay Masters be granted the 1 and 3 K Provincial Championships for the 1996/1997 swim season.
Passed
1997 Provincial Championships
East York Hurricanes submitted a bid for the 1997 Provincial Championships. The meet will take place at the Wayne Gretsky Sports Centre in Brantford on May 23 through the 25th.
Motion: Cheryl Blay / Geoff Camp
To accept East York Hurricanes bid for the 1997 short course metres Provincial Championships.
Passed
The meet information package for the 1997 Provincial Championships will be mailed out in January.
CLUB LIAISON: Barrie Malloch
Clubs and swimmers who returned the questionnaires were eligible for the draw for a free membership.
Club Membership Draw
The Kingston Masters Aquatic Club were the winners for the free club membership.
Swimmer Membership Draw The three winners of the free swimmer memberships were:
Rosemary Robertson (Kenora)
Ilona Torocsik (Scarborough)
Chris Wilson (Woodstock)
REGISTRATION: Bruce Fairbrother
1995/1996 figures: Clubs: 82, Club Swimmers: 2120, Unattached Swimmers: 25
1996/1997 figures: Clubs: 32, Club Swimmers: 452, Unattached Swimmers: 2
RECORDS: Michael Stroud
Guidelines
Michael submitted the following guidelines, forms and procedures which were reviewed by the board.
MSO Guidelines for Referees
MSO Guidelines for Meet Managers
MSO Guidelines for Meet Information Package
MSO Safety Procedures
MSO Meet Report Form
These will be printed double-sided and will go out with the meet sanction request form. They will also be available on the web site.
World Records
Ontario Masters Swimmers who set world records are having problems having their records accepted by FINA because the pool confirmation was not sent with the record application and records were not submitted by the FINA deadline. Pools with moving bulkheads must be measured for every meet and a FINA pool confirmation form completed. MSO will proceed with the appeal process with Walter Reid (FINA Records) and find a process that works.
MSC: Geoff Camp
MSC's AGM Geoff presented the agenda for the MSC AGM November 9-11 in Ottawa. In particular the president of MSI, Gordon Knowles of Quebec was asked to present the current MSI situation.

NEW BUSINESS

Relays
Association relay teams will be addressed at the AGM.
Handbook Committee
The new board elected at the AGM must select a handbook committee to work on the 1998 edition of the MSO Handbook.

NEXT MEETING

Immediately following the AGM on Sunday, December 8, 1996 at the Douglas Snow Aquatic Centre.

ADJOURNMENT

Motion: Darlene Brown / Barrie Malloch
To adjourn the meeting.
Passed

Meeting adjourned at 6:00 P.M.

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source : mso minutes; updated : 1997.08.27; file : minutes02