Board of Directors' Meeting
Sunday, January 12, 1997
North York YMCA
PRESENT
Board
| Darlene Brown | Geoff Camp | Don Hambley |
Barrie Malloch | Pat Niblett | Chris Smith |
Employees
| Bruce Fairbrother | Michael Stroud |
Absent with Regrets
Guests
CALL TO ORDER
Pat Niblett, acting as chair, called the meeting to order at 12:55 PM. Pat welcomed Don Hambley, the new board member from UWO Aquatic Masters. Geoff Camp sends thanks to Heather Davies for a job well done.
APPROVAL OF AGENDA
Motion : Geoff Camp / Barrie Malloch
To approve agenda as distributed.
PASSED
APROVAL OF OCTOBER 20, 1996 MINUTES
Motion: Chris Smith / Geoff Camp
To accept the minutes of the October 20, 1996 board meeting as corrected by Bruce.
PASSED
APPROVAL OF DECEMBER 8, 1996 MINUTES
Motion: Chris Smith / Darlene Brown
To accept the minutes of the December 8, 1996 board meeting.
PASSED
REPORTS
PRESIDENT: Pat Niblett
Masters Swimming Hall of Fame
Pat will write a letter to Harry Class and invite him to attend the next board meeting to discuss the criteria for induction into the Hall of Fame.
Ideas for future consideration
Pat's suggestions for future consideration
1. Create positions for Past President, President, President Elect
2. Use provincial zones such as zones used by Swim Ontario, and have a contact person for each zone.
3. Change the number of directors required from nine to seven.
Pat will write a letter to delegates who attended the AGM to request feedback on what it would take for them to stand for election to the board.
Editorial
Pat will write an editorial to be mailed to all individual swimmers.
AWARDS: Chris Smith
Medals
1000 Island Masters club have paid for the medals used for their open water provincial championship. Chris will be ordering more bronze and silver medals to cover the next provincials and this summer's open water championships.
Insurance
ACTION: Chris Smith
To request the insurance policy from Swim Ontario
TREASURER: Darlene Brown
The Income and Expense report and Balance Sheet were distributed. These are included in this set of minutes. Darlene will transfer $20,000 to a term deposit.
MEET CO-ORDINATOR: Cheryl Blay (ABSENT)
Technosport has sent in a sanction request form for a February 8 meet which will be an 800 and 1500 metres only. 1000 Island Masters will hold a pool meet on April 27 instead of their open water swim. Welland Y's open water swim (1,3,5 and 10K) is July 19, 1997. The Police and Fire-fighters Games are being held in Calgary June 27 to July 4, 1997.
Sudbury OWS
Olympic Gold Masters open water swim will only be sanctioned by MSO if they have a separate heat for masters swimmers. If they run non-masters in the same heat than the meet cannot be sanctioned by MSO.
OFFICIALS: Pat Niblett - (no report)
CLUB LIAISON: Barrie Malloch
Barrie distributed the results of the swimmer and club survey. These will be included with the President's editorial which will be mailed to individual swimmers.
MSC REP: Geoff Camp
Ideas for future consideration
Geoff's priorities this year will be:
1. To get the MSC web page stabilized.
2. Improve the record tabulation process. Several problems currently exist.
3. Quebec residents who register with MSO are not included in the Ontario Top Ten.
David Tree
MSC held a conference call on December 22, 1996. The MSC computer and scanner are currently in the possession of David Tree, the former MSC news editor and MSC web master. MSC has requested this equipment be returned but David claims the former president of MSC, Alex Herman, promised it to him.
REGISTRAR: Bruce Fairbrother
Registrations for 1996/1997 season: Clubs: 71, Swimmers: 1550, Unattached Swimmers: 19, Mailing Members: 3
RECORDER: Michael Stroud
Relay Records
Christian Berger does not submit relay records to FINA. He may start doing it in 1997. In the meantime, Michael Stroud (MSO Recorder), will send relay records directly to Walt Reid.
ACTION: Michael Stroud
To contact Walt Reid for procedure to submit relay records.
1997 Provincials in Brantford
The meet package for the Provincial Championships will be mailed by the end of January. Michael is looking for sponsors for the 1997 Provincial Championships. Sue MacKnight will be the meet referee and the Masters Provincial Championships has been added to the age group schedule.
Medals for the Provincial Championships
People who do not pick up their medals at this years provincials will be given the option of not receiving them and instead making a donation to the Heart and Stroke Foundation or paying a $5.00 charge to have them mailed.
Central Regions Officials Clinic
The Central Region will be holding their annual officials' clinic on Saturday, March 22 at Swim Ontario's office, 1185 Eglinton Avenue East, North York, Ontario. (Eglinton & Don Mills).
Web Site Guidelines
The board reviewed the web site guidelines. Members of the board will only have their name and title listed. Club newsletters and club information are welcome but must be properly formatted for the web site. The web site committee will decide content and the web master will decide on the format of the web site.
Motion: Geoff Camp / Chris Smith
To accept the Web Site Guidelines as provided with removal of 4D and Appendix 4.
PASSED
Motion: Chris Smith / Darlene Brown
To set up a web site committee composed of Geoff Camp, Michael Stroud and a third person to be selected.
PASSED
French Safety Rules
Wilma Pidhayny will re-translate the safety rules. There have been concerns that the current version is not entirely accurate.
Scoring - A club scoring questionnaire
Some meets do scoring based on club standings. A questionnaire will be mailed out with the President's editorial to get feedback on team scoring from the membership.
Meet Management Guide
The rules committee will take a close look at the Swim Ontario's meet management guide when preparing the next publication of the meet manager's guide.The meet manager's guide will be sent to all clubs in September.
MSC Rules
Michael has compiled nine pages of suggestions for the MSC rules committee. The MSC rules committee will summarize the submissions from all of the provinces and return that summary to the provinces for further review, with a view to a new rulebook in 1997.
MSC Award
Michael has sent his suggestions for the criteria, used for the selection of MSC's Swimmer of the Year Award, to Fiona Grant.
Meet Software
The MSO computer program doesn't work for large meets. Michael Stroud will be evaluating other meet package software in the future.
Ideas for future consideration
Michael had a list of items that the board should be considering:
1. Set up a marketing committee to find a corporate sponsor for MSO
2. Change of venue for board meetings by having them held in a location other than Toronto
3. Form a 1998 Handbook committee
4. Honorary members
5. OWS committee to sanction OWS championships
6. Constitution
7. Book and Video Review Service
8. Vacant directors positions
9. Stipend payment schedule
Committees should be formed at the next meeting.
NEW BUSINESS
Bruce is requested to submit a listing of time spent on MSO business at the next meeting.
NEXT MEETING
The next meeting will be at Geoff Camp's office at Nortel in Brampton on February 1, 1997 at 10:30 AM.
ADJOURNMENT
Motion: Chris Smith / Geoff Camp
To adjourn the meeting.
PASSED
Meeting adjourned at 4:50 PM.
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source : mso minutes; updated : 1997.08.27; file : minutes04