Board of Directors' Meeting
Sunday, March 16, 1997
NorTel in Brampton
PRESENT
Board
| Cheryl Blay | Darlene Brown | Geoff Camp | Barrie Malloch | Pat Niblett |
Employees
| Bruce Fairbrother | Michael Stroud |
Absent with Regrets
CALL TO ORDER
Pat Niblett, acting as chair, called the meeting to order at 1:10 PM.
APPROVAL OF AGENDA
Motion: Geoff Camp / Barrie Malloch
Add the 1999 Nationals to the agenda and approve as amended.
PASSED
APPROVAL OF FEBRAURY 2, 1997 MINUTES
Motion: Geoff Camp / Cheryl Blay
Accept the minutes of the February 2 meeting as amended.
PASSED
REPORTS
PRESIDENT : Pat Niblett
Letters to Delegates
Pat reported on the verbal and written replies to the letter sent to the club delegates who attended MSO's AGM. The board will deal with these suggestions.
Editorial
Pat e-mailed her report to Beth Whittall for publication in MSC News and to Swim Ontario for their AGM reports.
Swim Ontario's AGM
Pat is unable to attend Swim Ontario's AGM. Chris Smith was selected to attend.
Action: Chris Smith
Chris Smith agreed (by phone) to represent MSO at Swim Ontario's AGM May 2 to 4.
VICE PRESIDENT : Chris Smith (absent)
TREASURER : Darlene Brown
Darlene submitted the financial statements. The board authorized a payment of $8,000 to MSC for national registration fees.
SECRETARY : Don Hambley (absent)
MEET COORDINATOR : Cheryl Blay
Upcoming Meets
Burlington and Nepean requested sanction for their 1998 swim meets. Welland Y's open water swim and 1000 Islands Masters scm meet are sanctioned for 1997. The Pan Pacific Championship is June 23-30 in Hawaii. Edmonton is hosting the 1998 Nationals.
1999 Nationals
Nepean and Etobicoke are both preparing bids to host the 1998 Provincials and the 1999 Nationals. The 1998 Provincials would be used as a practice run for the Nationals. The board recommended that Don Clinton and Andrew Buxton should communicate with each other to decide which club would host the Provincials and Nationals in 1998 and 1999.
Meet Report
Cheryl received a positive meet report from Chris Cowan, meet manager for the London Silver Dolphins, on the new meet report form.
Waiver Forms
A couple of meets included waiver forms in their meet package. This issue was directed to the insurance committee for further study.
OFFICIALS : Pat Niblett - (no report)
CLUB LIAISON : Barrie Malloch
Rep for Northern Zone
Barrie will continue contacting clubs in Northern Ontario to locate a person willing to represent the region.
Draw for Provincials
A random draw will take place prior to the Provincials. Barrie will draw the names for the free entry for provincials and the winners will be announced at the next meeting.
MSC REP : Geoff Camp
Conference Call
The next MSC meeting will be a conference call on March 23 with the following agenda.
1. David Tree's web page
2. MSC's web page
3. Rule Changes
4. Edmonton Worlds SCM
5. Facilitator for July meeting
REGISTRAR : Bruce Fairbrother
Registrations for 1996/1997 season
Clubs: 76, Swimmers: 1857, Unattached Swimmers: 31, Mailing Members: 7
Change of Address
Now that MSC News is sent directly to the individual swimmer, it is necessary that the mailing list be up-to-date. Please forward all address changes to the registrar as soon as possible.
RECORDER : Michael Stroud
Results
Results have not been received from Variety Village for their fall meet.
MSC Top Twenty
MSC's Top Twenty should be available in April.
Web Site
The web site committee has not been selected as yet. The web site will have results, records and top ten available. There will be links to places to swim, other meets, etc.
French Rules
Eli Elsassar (DSC) would like to review the new translation since the original translation was done by a member of the Downtown Swim Club.
NEW BUSINESS
Aquatic Hall of Fame
The board has decided not to get involved with the Aquatic Hall of Fame because it goes against the philosophy that masters swimming is for fun, fitness and friendship. Pat will send a letter to Harry Class re: Hall of Fame declining adoption of the award as an MSO sanctioned award but respecting the Aquatic Hall of Fame to set its own guidelines as it sees fit.
Committee Structures
Discussion of the committee structures took up the remainder of the meeting. Board members were requested to have the following prepared for next meeting.
1. Duties, Frame of reference with time involved
2. People to pull in
3. Immediate things to do
Number of Board Members: Michael Stroud
Michael expressed concern that there were only five board members present at this meeting and an effort should be made to fill the two vacant positions to bring the board back up to nine members.
NEXT MEETING
The next meeting will be at Geoff Camp's office at Nortel in Brampton on Sunday, May 4 at 1 PM.
Directions to NorTel (Dixie Road North of Steeles):
401 to 410 North, exit 410 at Steeles East exit, Steeles East to Dixie Road,
Left (North) on Dixie Road to NorTel office on left
Turn left immediately past Andrews Funeral Home
Use South Entrance (awning over doorway).
ADJOURNMENT
Motion: Darlene Brown / Barrie Malloch
To adjourn the meeting at 5:30 PM.
PASSED
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source : mso minutes; updated : 1997.08.27; file : minutes06