Board of Directors Meeting
Sunday, November 16, 1997
NorTel in Brampton
PRESENT
Board
| Darlene Brown | Geoff Camp | Sharon Cockerton | Barrie Malloch | Pat Niblett | Grant Sinclair | Chris Smith |
Executive Secretary / Registrar
Statistician
Absent with Regrets
CALL TO ORDER
President Pat Niblett, acting as chair, called the meeting to order at 12:00 P.M. She welcomed Charlie Lane to the meeting to present Etobicoke's meet package for the Provincial Championship.
AGENDA
Acceptance of minutes
Provincial Championship - Charlie Lane
Committee Structure - Michael Stroud
MSC's AGM - Geoff Camp
First World Masterathlete Winter Games
Miscellaneous
ACCEPTANCE OF AGENDA
Motion: Geoff Camp / Sharon Cockerton-Agnew
To accept the agenda.
CARRIED
APPROVAL OF MINUTES
Motion: Darlene Brown / Geoff Camp
To accept the minutes of the October 5, 1997 meeting.
CARRIED
PROVINCIAL CHAMPIONSHIP MEET PACKAGE: Charlie Lane
Charlie Lane presented the meet package for the 1998 Provincials. Etobicoke has entered into a partnership agreement with the Heart and Stroke Foundation to share equally all revenue raised through sponsorship by corporations and individuals.
The board discussed the meet package and made some recommendations which will be included in the final version.
Seeding (age group vs time)
The meet package had the events seeded by age group, but the rules state that individual events be seed by time -- slowest to fastest. The consensus of the board was that the individual events should be seeded by time.
Relays
The relay deadline will be 10:00 A.M. Relays will be seeded by age group.
Distance Events
There will be staggered starts for the distance events (1500/800) and manual timing will be required.
Timing
A new and improved electronic timing system will be used. There will be no entry cards (except for relays) and no watches (3 plungers plus touch pad).
Warmup
There will be continuous warmup / warmdown.
Scoring
Scoring will be decided at the AGM. There is a motion proposed to eliminate club scoring for the provincial championships.
Age Determination Date
The age determination date will be decided at the AGM. A motion will be presented.
Registration
The consensus of the board was that the responsibility for proving registration should be shifted from the swimmer to the meet manager for Ontario swimmers.
MOTION
Motion: Sharon Cockerton-Agnew / Darlene Brown
Pending suggested changes, approve the sanctioning of the Ontario Provincial Championship hosted by Etobicoke Masters.
CARRIED with one abstention
COMMITTEE STRUCTURE: Michael Stroud
Michael presented the strategic plan for the committee structures. The Strategic Planning Committee (Pat, Geoff and Michael) will hold a teleconference meeting to finalize the plan. A presentation of the plan will be made at the AGM. A summary document will be included in the January editorial and posted to the web site.
MSO RECOGNITION: Michael Stroud
Michael's MSO recognition is referred to the Membership Committee
FIRST WORLD WINTER MASTERATHLETE GAMES
Mary Wilson, director general of the First World Winter Masterathlete Games, was invited to attend this meeting, but was unable to, due to a prior commitment
MSC: Geoff Camp
Notices of Motion
Geoff's four notices of motion were passed at the AGM.
1. Change fiscal year end to calendar year end.
2. MSC's AGM shall be held concurrently and co-located with the National Championship.
3. If a second meeting is held it shall be a teleconference call.
4. Voting members shall be reimbursed for travel only if they compete or volunteer at Nationals.
Board of Directors
Mary Lou Monteith - British Columbia - President
Geoff Camp - Ontario - Vice President
Glen Anderson - Manitoba - Secretary
Paul Guerard - Quebec - Treasurer
MISCELLANEOUS
Handbook: Michael Stroud
Michael will edit the handbook and get it ready after the AGM. It will include changes to the board of directors and other changes as needed.
Stipend
The registrar's stipend will be paid on a monthly basis with predated cheques issued at the beginning of the season.
ADJOURNMENT
Motion: Grant Sinclair / Sharon Cockerton-Agnew
Move the meeting be adjourned.
CARRIED
NEXT MEETING
The next board meeting will follow the AGM on December 6, 1997 which will take place following the North York Pentathloon at the Douglas Snow Aquatic Centre in North York
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source : mso minutes; updated : 1998.01.31; file : minutes11