Board of Directors Meeting
Sunday, July 19, 1998
Geoff's Residence
Present
Board Members
| Cheryl Blay | Darlene Brown | Geoff Camp | Sharon Cockerton | Don Hambley | Lesley Mason-Ward | Grant Sinclair | |
Registrar
Absent with Regrets
Guest
Call to Order
Vice President Geoff Camp, acting as chair, called the meeting to order at 11:30
A.M.
Acceptance of Agenda
Motion: Pat Niblett / Cheryl Blay
Accept the agenda.
Carried
Acceptance of Minutes
Motion: Don Hambley / Darlene Brown
Accept the minutes of the May 31, 1998 board meeting.
Carried
Constitution: Chairperson - Geoff Camp - no report
The committee structure will be mailed out with the AGM reports to inform the
membership of changes made at the Special Meeting in Ottawa.
Geoff requested the committee chairs submit a work in progress report prior to the
next meeting.
Strategic Plan: Chairperson - Chris Smith - no report
Nominations: Chairperson - Chris Smith - no report
Finance: Chairperson - Darlene Brown
Financial Statements
Darlene presented the Income and Expense Report, Balance Sheet and a Budget
for next year. The budget will be included with the AGM Reports.
Insurance
Darlene will pay the insurance fee to Swim Ontario based on last year's numbers of
2138. MSO will continue with Swim Ontario's insurance policy. It would cost more
to get our own insurance due to the smaller membership numbers.
MSC
Geoff will make the final payment to MSC at the AGM in September. This payment
will cover the National fees till the end of 1999.
Budget
The budget is based on 2135 swimmers. Advertising will increase to a minimum of
$1300. Travel will increase with three directors from Ottawa and travel cost has
increased also. The Webmaster's stipend of $1000 is included. A $1000 is set
aside for the SWIMS award. The handbook has been budgeted at $4000 and
$1000 for the editorial. The web site cost is $300.00. This leaves a deficit of
$6,000.
Geoff raised the concern of running with a deficit budget. Don said there is no need
to panic but there is a chance that fees may increase in a year or two.
Motion: Pat Niblett / Cheryl Blay
Accept the financial statements.
Carried
MSC: Chairperson - Geoff Camp
AGM
MSC's AGM will be held in Ottawa on September 26/27. The Nationals in Ottawa
will be discussed and MSC will be meeting with the National's organizing
committee.
1999 Nationals
Don Clinton is proceeding with setting up the organizing committee. They are
projecting 600 to 1000 competitors. The meet will be limited to 1000 entries. With a
thousand entries the 1500 would take 8½ hours or 4¼ double ended. An entry form will be published in the Fall 1998 issue of the MSC News.
World's in Casablanca
2350 competed with 2000 swimmers. Canada was represented by 12 competitors
with 10 swimmers. There were 500 entrants from Japan. The next World's will be
in Munich in 2000.
Age Determination Date
MSC requested MSO to change their age determination date to the same as MSC's
age as of the end of the year. Ontario, USA, Australia and New Zealand are using
the old method of age calculated on the last day of meet. At the MSC meeting in
May, MSO requested MSC to change their age determination date which was
referred to the MSC rules committee. MSO will refer the matter to the AGM in
December.
Communication / Publications: Chairperson - Don Hambley - no report
Michael Stroud and Heather Davies are working on the 1999 MSO Handbook. Omni has bought advertising for the inside front cover. Michael wrote letters to Mike Torsney and Duane Jones.
Michael asked the board if they had any changes to the committee responsibilities
but the board is satisfied with the structure that Michael developed. Don Hambley
would like to see a new brochure developed.
Membership: Chairperson - Sharon Cockerton
Sharon replied to Ross Doyle about swimmers not being allowed to register at
meets.
The organization and responsibilities of the Regional representatives has been
postponed until September.
Correspondence: Pat Niblett
Pat Niblett received letters from Paul Gallagher and Dan Finch.
Paul Gallagher, a Masters official, would like to see officials clinics for open water
swims.
Dan Finch would like the new rules clarified. He feels that there are too many
committees and MSO will not be able to recruit enough volunteers.
Registration: Bruce Fairbrother
The current registration figures are: Clubs 80, club swimmers 2171 and unattached 30
SWIMS Award: Michael Stroud
Michael has not been able to contact Kay Easun. A letter will be sent to each
recipient of the OSG (order of the soggy goggle).
Marketing: Ian Christie
Ian is interested in a series of pool swims similar to the Triathlon series which are
run during the summer. Three years ago Ian, Dan Thompson and Byron MacDonald discussed the possibility of organizing a series of pool swims similar to the Triathlon Series that were being held.
The goals would be to increase membership, increase club participation, raise
revenue and put more meets on the schedule.
The meets would be co-hosted, the participating clubs would share in finding
officials and volunteers.
The goal would be to run short meets hopefully under 5 hours duration, limited to
50 metre and 100 metre events. It could be team oriented or individual.
Fund raising could be a ticket (score card) of some sort where a prize would be
awarded at a gala event near the end of the season. It could coincide with MSO's
AGM.
The difficulties would be finding volunteers and a series director (possibly a paid
position). No sponsors would be sought until after the first year.
The series could be run in each region on the same day.
Geoff Camp remarked that Technosport is running a series with a meet each month
from 8:00 to 11:00 A.M. with breakfast afterwards. It has mainly attracted swimmers
from 1000, BIMS and ARN. The series could be run in each area. Ian Christie will
meet with Cheryl Blay to discuss the meet schedule etc.
A proposal with a schedule of meets will be submitted at the next meeting.
Web Site: Chairperson - Michael Stroud
The web site is finished. The enhanced graphics from Louie Wint have been used.
Barrie Malloch is working on the history sheet developed by Patti McVetty.
Fitness: Chairperson - Michael Stroud
Grant Sinclair will chair the Fitness Awareness committee.
Competition: Chairperson - Michael Stroud
Meet Co-ordinator - Cheryl Blay
Cheryl has received the meet report from Charlie Lane for the Provincials held at
Etobicoke.
Brantford is looking into hosting the 1999 Provincials May 7, 8 and 9, 1999 in
Brantford. This is the weekend before the Nationals. Cheryl will notify Brantford to
pick another date. Etobicoke will be hosting a meet April 10, 11 and 12. Brantford
will be hosting a sprint meet October 17, 1998. 1000 Y Masters will be holding a
meet Sunday, November 22, 1998. Georgian Bay will be August 8, 1998. Cheryl
has received the meet sanction request for the Welland's Open Water Swim.
Records and Top Ten - Michael Stroud
Michael is waiting for results from Technosport. Michael had a handoff session with
Geoff Camp and Leslie Mason-Ward July 18. Lesley Mason-Ward is in training to
take over the record keeping position.
Rules: Chairperson - Michael Stroud - no report
Officials: Chairperson - Pat Niblett - no report
Pat went over the rules changes for breast stroke turns.
The shoulders do not need to be level and the hands do not have to be level when
touching at the turn.
New Business
Nepean Masters entered a team in the Dragon Race on Canada Day in Ottawa. Sounds like great cross-training..
Next Meeting
Sunday September 20, 1998 11:00 A.M. at Nortel in Brampton
Motion: Pat Niblett / Geoff Camp
To adjourn the meeting.
Carried
The meeting was adjourned at 2:40 P.M.
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source : mso minutes; updated : 1998.10.24; file : minutes17