PRESENT
Board
Cheryl Blay,Darlene Brown,Geoff Camp,Ralph Chown,Sharon Cockerton,Charlie Lane,Lesley Mason-Ward,
Pat Niblett

Regrets
Bruce Fairbrother
Grant Sinclair

CALL TO ORDER
President Sharon Cockerton, acting as chair, called the meeting to order at 2:07 PM, after a lunch at Jack Astor's in Brampton for old and new Board members.

AGENDA APPROVED

MINUTES OF NOV 8 AND DEC 13 MEETINGS NOT AVAILABLE

NEW MEMBERS WELCOMED
Ralph Chown from Arnprior Greyfish and Charlie Lane from EOMAC.

COMMITTEE REPORTS- & CONFIRMATION OF CHAIRS
CONSTITUTION - PAT NIBLETT
STRATEGIC PLAN - SHARON COCKERTON
NOMINATIONS - CHRIS SMITH
FINANCE - DARLENE BROWN
Darlene gave our balance on hand as approximately.$40,000 year-to-date.
MASTERS SWIMMING CANADA
Geoff Camp- as the Ontario rep to MSC & Vice-President to MSC
Geoff noted a recent memo of understanding on the holding of Nationals that was agreed to. Also there will be enforcement of MSC copyright to offset any future infringement of the MSC website. The next issue of MSC News will report on Ontario's change of the age determination date to conform with all other provinces.
COMMUNICATIONS/ PUBLICATIONS - RALPH CHOWN ELECTED TO CHAIR.
MEMBERSHIP LIAISON - SHARON COCKERTON
Sharon spoke of good reports from the regional reps.
MARKETING - NEEDS A CHAIR.
WEB SITE - BARRIE MALLOCH
FITNESS - GRANT SINCLAIR-
MSO's Wellness Day is  postponed from Feb7, & will be held April 17.
COMPETITION -CHERYL BLAY
Masters Swim Series
Ian Christie's proposed "Masters Swim Series" information sheet and questionnaire were presented & approved for inclusion with the next mailing to members. Charlie will have Ian tidy it up & fax it to Bruce within a day or two.
Upcoming Meets
Cheryl also announced the following upcoming meets as sanctioned:
19 Feb-EOMAC's own timetrial & Heart Swim,
Feb 28- Dalewood LCM,
Mar 7- 1000 Islands and Milton,
April 10-11- EOMAC invitational,
April 30- Kenora,
Sept 12- St. Mary's 5K swim,
Feb 12, 2000 -Rideau- Speedau.
Two US meets & the Niagara Gazette were also received.
New Age Rule
Cheryl will call meet managers of upcoming meets to acquaint them with the new age rule.
1999 Provincials
Cheryl reported no new information received from Tom Verth or others re a possible site for 99 Provincials at Brantford. A decision will be made soon to abandon any further efforts tohold Provincials this year.
Meet Results
Lesley asked as statistician that she would like meet results to conform to a uniform format and to be submitted by a deadline date. Geoff suggested that the stategic plan be amended to include this. Lesley also told of the plan to share the stats job with Pat, Lesley to compile results, statistics & Top 10;Pat to verify new records.
RULES- MICHAEL STROUD
Mike and Pat are discussing whether MSO should still print a copy of MSO rules, as they are virtually identical to MSC rules.
OFFICIALS- PAT NIBLETT
Pat plans to run some clinics in the Ottawa area.

NEW BUSINESS
Legal action against MSO
On Wed Jan 6,1999 MSO was served legal documents pertaining to a statement of claim from Laurie Barlow Cash and Robert Barlow Cash naming another registered MSO swimmer, the city of Hamilton, and MSO as defendants.Darlene reviewed the letters with the Board and indicated that the entire matter is referred to Swim Ontario and  our insurance company.
Handbook
Darlene will wait till she determines if legal costs are expected before committing the $4,000 budgeted for publication of the 99 handbook.Other factors include the revised date of Fitness Day, receipt of Ian Christie's material, and the preference of including both the editorial and the handbook in the same mailing.
Provincials: A basis for discussion
Charlie presented information from Quebec, B.C., and Alberta re their different structures in place for the running of annual championships. Many of the same issues currently facing Ontario have already been evident elsewhere to varying degrees.
Charlie will continue to gather information during the year , potentially leading to a new approach to Provincials here in Ontario.
Bruce's time tabled.
Insurance for underage Masters swimmers
 Darlene will contact Swim Ontario for information.
Swim Ontario insurance
Darlene will enquire re Charlie's questions about coverage for unregistered visitors & prospective members, also re proof of coverage required for out-of-province swimmers at workouts & meets.
Roy Smith: marketing of pins
Sharon will check with Bruce re the publication of Roy's order form so that ordering may begin.

NEXT MEETING
meeting will be held on Sunday March 21,1999 at Pat Niblett's home in Ottawa. Map & directions to follow.

Meeting adjourned at 4:46pm.

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source : mso minutes; updated : 1999.04.24; file : minutes21