Masters Swimming Ontario

Masters Swimming Ontario Board of Directors Meeting SUNDAY, NOVEMBER 26, 2000 BARRIE MALLOCH’S HOME, 11:00AM Please post the minutes for club member’s information.

PRESENT

Board Members
Darlene Brown
Lesley Mason-Ward
Sharon Cockerton
Pat Niblett
Mary Brinklow
Claus Koch
Ann Gunther
Charlie Lane

Absent with Regrets
Chris Smith
Ralph Chown

Guests
Barrie Malloch – MSO Webmaster

CALL TO ORDER

Sharon Cockerton, called the meeting to order at 11:20 am

ACCEPTANCE OF AGENDA

MOTION: Mary Brinklow/Lesley Mason-Ward

To adopt the agenda as written.

CARRIED

ACCEPTANCE OF MINUTES OF previous board meeting

MOTION: Mary Brinklow/Lesley Mason-Ward

To adopt the minutes as written.

CARRIED COMMITTEE REPORTS

CONSITUTION: Vice President – Mary Brinklow

No Report

STRATEGIC PLAN: President – Sharon Cockerton

No Report

NOMINATIONS: Past President – Chris Smith

No Report

FINANCE: Treasurer – Darlene Brown

Cashable GIC was purchased in the amount of $25,000.00

Motion: Claus Koch/Patricia Niblett

To Have MSO acquire standard accounting software licensed to MSO.

CARRIED

Motion: Claus Koch/Darlene Brown

To have printed 10,000 registration cards.

CARRIED

Motion: Mary Brinklow/Charlie Lane

To authorize a reprint of no more than 500 1999 Handbooks.

CARRIED

MSC: MSC Rep – Patricia Niblett From a teleconference with the Masters Swimming Canada Board (MSC) on Friday, November 24, 2000.

New Alberta representative to MSC: Mark Sandalance

2002 Nationals in Saskatoon is a long course meet. Therefore the relays will by 4 x 100m. Pat’s suggestion to MSC was to have 4 x 50m relays in the 25m warm-up pool. There will need to be a rule change to allow two relays at the 2001 Nationals. COMMUNICATIONS: Ralph Chown

No Report

MEMBERSHIP: Sharon Cockerton

Michael Stroud will be presented with the SWIMS award at the Pentathlon meet.

MARKETING: Ann Gunther

Heart and Stroke would like a letter from the MSO Board to give to their representatives in the 36 regions to help with fundraising. Heart and Stroke would like to present several new ideas to Masters swim clubs across the province that would be interested in fund raising. Ann presented several of the ideas to the Board and the Board decided to give the letter to Heart & Stroke Foundation.

The City of Toronto has tentatively declined to participate in a swimmer recognition program. Anne has kept the door open for possible reversal. Other cities may be approached, as may the province.

WEB SITE: Webmaster – Barrie Malloch

No Report

FITNESS: Grant Sinclair

No Report COMPETITION/ PROVINCIALS: Charlie Lane The Master Athlete Games in Barrie in February 2001 have been cancelled due to lack of registration in all events.

Charlie sent a copy of all meet authorizations for all currently sanctioned meets to Swim Ontario for Insurance purposes.

Charlie is pushing for meet managers to return meet reports so the Board can have an idea of how many people swim at competitions.

MSO is having a problem with Meet Managers allowing unregistered swimmers to swim at meets, which puts our insurance coverage in jeopardy. The Registrar will send a hard copy of all currently registered swimmers to all meet managers at least one week before the meet, as well as an up-to-date set of records.

RULES & OFFICIALS: Pat Niblett The meet manager for Provincials 2001 would like to have the possibility of more than one relay of the same stroke(s), for example more than one free relay, and medley, and mixed of the different approved distances of 200, 400 or 800m. Therefore Pat will be bringing a notice of motion to the AGM regarding relays to allow a variety of distances at provincials at the discretion of the meet manager. STATISTICS: Lesley Mason-Ward/Patricia Niblett Lesley and Pat will be looking into software for compiling statistics and records that would be compatible with both machines and only require entering the data once. SWIM ONTARIO: Claus Koch MSO received the new insurance package from Swim Ontario for distribution to the clubs. There was a brief review of salient points. A previous concern was raised about the coverage for Masters swimmers who do not train under the controlled conditions such as certified coaches as prescribed for age group swimmers. Claus Koch to review insurance package to determine our exposure.

Claus Koch raised the issue of developing criteria for inducting masters’ swimmers to the Ontario Hall of Fame. There was general agreement that MSO was not interested in participating in this program.

NEW BUSINESS: Leslie Mason-Ward will be presenting a notice of motion at the AGM to change the timing of the annual AGM to coincide if possible with Provincials. Eileen Herberts plans to bring a motion forward at the AGM to prohibit "NO TIME" entries at provincials.

The Masters Swimming Ontario Board would like to express their appreciation and gratitude for the work Sharon Cockerton has done by staying on as president for an extra year. We wish her well in her future endeavors.

NEXT MEETING Sunday December 17, 2000 following the AGM ADJOURNMENT

Meeting adjourned at 2:45pm