Present:
Ralph Chown
Mary Brinklow
Darlene Brown
Lesley Mason-Ward
Claus Koch
Geoff Camp

Absent with Regrets:
Ann Gunther
Charlie Lane
Nicole MacDonald

Guests:
Barrie Malloch
Beth Whittall
Pat Niblett
Brian Croker

Meeting was called to order at 11:08 AM. Introductions were made around the table.

Motion to approve the agenda.

Motioned by: Geoff Camp, seconded by Darlene Brown.

CARRIED

Corrections to last meeting minutes

Remove "acting as" on Page 1 under Call to Order.

Change "as" to "at" on Page 2 under insurance, Steps the Board #3.

Add the word, "which" on Page 3 under Website, …pictures which she takes.

Motion to accept the minutes as corrected.

Motioned by Mary Brinklow, seconded by Geoff Camp.

CARRIED

Strategic Plan: It was decided that since the President’s editorial was included in the latest issue of the MSC Newsletter, the editorial would only be sent to new registered swimmers since May 15^th. Included in the mailing would be the latest meet schedule and a list of the Board of Directors.

Constitution: No report –revisions to the handbook included any recent discussions.

Finance: The major discussion concerned the clarification of payment schedule for MSC.

It was suggested that the final numbers for MSO be given to Beth Whittall and the Treasurer of MSC.

Motion: That MSO payments to MSC would be scheduled for February for the first installment, and the final installment would be in August once all numbers have been balanced between the Treasurer and the Registrar.

Motioned by Darlene Brown, seconded by Claus Koch.

CARRIED

Membership: See report attached. Number of club swimmers is still increasing.

Brian mentioned that he is having some problems reading some information that clubs are sending. The computer really needs to be upgraded.

Insurance: Claus reported he received about a 30% return ratio on the insurance questionnaire. A non-compliance ratio of 90% was noted to one degree or another regarding the insurance.

Half the clubs have other means of insurance on top of the insurance provided by SO.

The remainder can be compliant very easily.

15-20% no way to be compliant due to NCCP qualification, facility insurance or non-registered swimmer issues.

Claus is to contact Lea at Swim Ontario as to the effect of affiliation if we proceed with finding an alternative insurance carrier.

Claus has looked into alternative carriers and is in the process of getting two quotes- the MSC carrier and another carrier.

The St. Marys 5 K Swim will be insured with the (Ontario Association of Triathletes) OAT.

The insurance coverage is for the one-day. Insurance will cost $100.00 for the event and $8.00 per swimmer.

Motion: MSO will cover the OAT event insurance of $100.00 for this year’s St. Marys as we had already sanctioned the meet prior to the insurance queries.

Motioned by Darlene Brown and seconded by Claus Koch.

CARRIED

Competitions:

Geoff has received enquiries regarding Association Teams- e.g. all Ontario or all Canada for relays. A motion will be presented at the AGM regarding Association Teams

There was discussion concerning time trials and the difference between closed and invitational meets. There has been time trials listed on the meet schedule with short notice or time trials being sanctioned with no advanced notice to be listed on the meet schedule. Invitational meets are not necessarily limited to a certain number of clubs.

Closed meets can be/usually are limited to certain clubs or a limited number of clubs.

The Meet Coordinator should be contacting the Board for sanctioning approval of any Meets.

Marketing: No report as Ann was absent with regrets.

Website: Barrie reports that the conversion of forms to PDF format is working well. Clubs can send to Barrie the meet package info to be put on the website. This is NOT in place of sending the meet info by mail. Michael Stroud is assisting Barrie in housekeeping the Website.

MSC: Geoff reported to the Board that he had been elected President of MSC at the MSC Meeting at Nationals in Calgary. The Board congratulated Geoff on his new position and offered their support. Geoff advised the Board that because of his appointment he was obliged to immediately resign as MSC Representative on the MSO Board and would resign from the MSO Board at the end of the meeting. The Board accepted Geoff’s immediate resignation as MSC Rep.

As an extraordinary item, Geoff highlighted the contributions made by Pat Niblett to swimming, MSO and MSC. As a result of prior consultation with Board members a motion was put forward.

Motion: To recognize Patricia Niblett for her contributions to Masters Swimming Ontario and Masters Swimming Canada with the Order of the Soggy Goggle.

Motioned by Geoff Camp, seconded by Darlene Brown

CARRIED

Geoff Camp presented the award to Pat Niblett at this time.

NOTE: An article on Pat Niblett’s contributions will be published in the next MSC News.

Discussion followed on a replacement for the MSC Representative position. The Board decided that the new representative should be a current Board member with some years of experience on the Board.

Motion: To nominate Darlene Brown for the Ontario MSC Representative.

Motioned by Geoff Camp, seconded by Mary Brinklow.

CARRIED

Statistician: Lesley has entered 27 meets with 3 meets to go, about the same number as last year. She is unable to read Don Clinton’s data on her machine, as she requires a 17" screen. All the Top Ten and Records are on Lesley’s personal computer. After some discussion it was agreed that data, critical to MSO, should be processed on computers owned by MSO. The policy would give greater protection to the data and would make the systems and programs more transportable when responsibility was passed on to others. It was also noted that the system currently used by the Registrar was outdated.

Motion: That MSO pursues the purchase of computers for the Registrar and Statistician.

Motioned by Geoff Camp, seconded by Darlene Brown.

CARRIED

Motion: A committee headed by Ralph Chown with input from Lesley mason-Ward and Don Clinton be struck to work on specifications for the computers

Motioned by Geoff Camp, seconded by Claus Koch.

CARRIED

Following the motion, Claus Koch suggested that the committee make their recommendations by July 30^th.

Motion: The cost limit of each machine is $2000.00 to be revisited once the specifications are in.

Motioned by Claus Koch, seconded by Darlene Brown.

CARRIED

Communications: Claus reviewed the revisions of the handbook. Pat Niblett and Ralph Chown, as member of the Rule Committee, presented a copy of proposed changes to the Rules portion of the Handbook. Discussion followed with suggested revisions to those changes. Ralph was asked to update the proposed changes and email them to Claus in a format that he could insert into his text file. MSO is looking to have the handbook to the printers in September.

Other Business:

1. Brian brought up again the question of underage swimmers training with Masters Clubs. It had been previously discussed that MSO would not handle these swimmers, as SO has a classification for them. Claus is to contact Lea at Swim Ontario and advise her that MSO will direct clubs to SO for this.

2. Since the MSO AGM was coming up, and there are positions open on the MSO Board, it was decided to ask Pat if she would head the Nominations Committee. She agreed.

3. Geoff Camp tendered his resignation from MSO, which was accepted by the Board.

Meeting adjourned. Next meeting September 30^th, 2001 at 11:30 AM at Darlene Brown’s apartment in the Large Party Room. The address is 21 Overlea Blvd.