Present:
Ralph Chown
Mary Brinklow
Darlene Brown
Claus Koch
Charlie Lane
Nicole MacDonald
Lesley Mason-Ward
Absent with Regrets:
Ann Gunther
Guests:
Geoff Camp, MSC President
Barrie Malloch
Michael Stroud
Chris Smith
Brian Croker
The meeting was called to order at 1:15 PM, with Ralph Chown as Chairman.
The agenda was presented and approved was requested.
MOTION: To approve the agenda as presented.
Moved by Darlene Brown, seconded by Lesley Mason-Ward
CARRIED
Previous Minutes:
The Minutes from the last meeting were reviewed.
Correction: Page two, under Membership it should be Office "XP" not "EP" as the correct software to be purchased.
MOTION: To accept the minutes as amended.
Moved by Mary Brinklow, seconded by Darlene Brown.
CARRIED
REPORTS:
Insurance: Stephen Rocchi, Representative for Hunter, Keilty, Muntz and Beatty made his presentation to the Board. The new insurance should be in place by December 1st.
Most of the time was spent questioning Stephen on certain scenarios that we knew of existed and how they are impacted by this insurance policy.
We asked about- trial members, travel policy, mixed age group/masters practices, mixed public and Masters practices, visitors attending practices, lifeguard/coach qualifications and under-aged swimmers.
MOTION: To include $0.15 per swimmer for Director Liability Insurance in our new
Policy.
Moved by Darlene Brown, seconded by Claus Koch
CARRIED
The Board thanked Stephen for attending the Meeting and looked forwarded to a beneficial relationship for both parties.
Meet Coordinator:
Charlie Lane passed the baton to Chris Smith to present the Meet Package for the 2002 Provincials. Chris Smith noted several changes this year especially the positioning of the relays in the daily schedule.
MOTION: To approve the sanction of the 2002 Provincial Meet package as presented.
Moved by Charlie Lane, seconded by Claus Koch.
CARRIED
The Financial Report of the 2001 Provincial Championship was presented by Chris Smith.
Chris Smith raised the issue of registration of the Algonquin Aquatic Club for the purpose of having an Ontario Team represented at the World Masters Swimming Championships in New Zealand. Chris volunteered to be the contact person to arrange relays and to bring cohesiveness between swimmers.
MOTION: To allow the Algonquin Aquatic Club to stand for New Zealand but that the relay results will not be included in Ontario Top Ten count for Records.
Moved by Charlie Lane, seconded by Lesley Mason-Ward
CARRIED by a 5/2 vote.
Please contact Chris Smith at 416-444-1885 or at chrismith32@hotmail.com.
Statistics & Records:
Lesley Mason-Ward reports that clubs are not sending results the proper format of Hytec, SDIF or Don Clinton's Meet Manager format. This slows the process down dramatically.
Pertaining to the Records and having them available for meets, Lesley will forward the updated list to the Meet Managers prior to the meet.
Website:
Barrie Malloch presented a proposal for the Records and Top Ten and how they are set up on the Website.
Finances:
Darlene Brown had nothing to report since she had just finished balancing off the 2001 year-end with Brian Croker, the Registrar.
MSC
Darlene Brown reported that there will be a teleconference call on Monday November 26, 2001. She will have more to report at the AGM.
Marketing
Ann Gunther was absent so there was no report.
Nominations
Ralph Chown reported that we had received one nomination from Markham Masters for the upcoming elections. Nicole MacDonald advised the Board that she will not be standing again for re-election. Ann Gunther (at the last meeting) had mentioned that she would not be running again, but would continue the work on the "Postal" Event.
Communication
Claus Koch stated that the handbook revisions are still ongoing and that it should be ready to go to print right after the AGM once all necessary votes are taken.
Membership
Brian Croker reports that at October 31, MSO had 52 clubs registered, 7 mail memberships, 848 Club swimmers and 15 unattached swimmers. Of the 865 registered, 54 are returning after being away for a year or more, and 176 are new to Masters Swimming.
The next meeting will be the Annual General Meeting scheduled after the North York Pentathlon on December 16, 2001 at the Douglas Snow Aquatic Centre.
The January Meeting is tentative set for Sunday January 20th, 2002 with the location TBA
MOTION: to adjourn the meeting at 5:30 PM
Moved by Lesley Mason-Ward, seconded by Nicole MacDonald.
CARRIED