Notice of AGM / Call for Nominations

< Click here for PDF Version>   All AGM documents will be posted at     https://www.mastersswimmingontario.ca/about-us/annual-general-meetings/ 

To: MSO Clubs and swimmers

 MSO is issuing the attached Notice of Annual General Meeting and Call for Nominations to the Board of Directors.

Our AGM will be held by video link on Saturday, March 27th, 2021 at 7:00 p.m.  We hope that your club will be represented at this meeting to hear about MSO’s plans for the remainder of this year and for the 2021/22 season starting in September.

About half of MSO’s clubs have affiliated with MSO for the 2020-21 year. It has been a privilege supporting them through this unusual year. Affiliated clubs with 2 registered swimmers are able to vote on all AGM matters presented.

We would like as many clubs as possible to affiliate and fully participate in this meeting. We understand that the COVID-19 disruptions have impacted club decisions to affiliate or not. If your club has not yet affiliated for this year, you can still do so. The club affiliation fee remains at only $45.

However, if your club decides not to affiliate this year, we still want your club representative to attend this virtual AGM. Even though you will not have a vote, we still want to hear any concerns, comments or proposals. Your club and swimmers may not be actively training, but we still value your presence and input.

Accordingly, please consult your club leadership and decide either to affiliate with MSO, or at least to participate at the AGM.

 


Formal Notice of  Notice of Annual General Meeting
Call for Nomination

Notice is hereby given that the Annual General Meeting (AGM) of Masters Swimming Ontario (MSO) shall be held

Saturday, March 27, 2021
7:00 p.m.

The AGM shall be held for the following purposes:

    1. To receive and consider the financial statements of the Association for the fiscal year ended August 31, 2020;
    2. To elect Directors to the Board;
    3. To appoint Auditors; and
    4. To transact such other business as may properly be brought before the meeting or any adjournment thereof.

The agenda and all documents for this meeting will be posted 30 days prior to the meeting on the MSO Website at https://www.mastersswimmingontario.ca/about-us/annual-general-meetings/.

At this time, MSO is issuing a Call for New Nominations to fill vacant director positions. The Nomination / Consent to Serve form is found on the MSO website. Please submit your nomination papers to Brigitte Zirger, MSO President no later than February 14, 2021.

All members are encouraged to attend the AGM. All AGM documents and voting procedures will be sent out and posted to the MSO website at least 30 days prior to the AGM. A schedule is provided below.

 

Dated at Ottawa January 12 2021

Order of the MSO Board of Directors

—————–

TIMELINE for March 27th AGM

Notice of AGM & Call for Nominations

Issued January 12, 2021
Nomination deadline February 14, 2021

 

AGM Package, Financial Statements and Voting Ballots

To be issued by February 25th (at least 30 days prior)
Determine Club Voting Weights – # paid registered swimmers as of February 25th

 

Notices of Motion (reference Bylaw #10)

Notices of Motion must be received by February 29th, 2021. Any Notice of Motion so received will be issued to the membership 14 days prior to the meeting (March 13th, 2021)

 

The following documents will be posted on the MSO website by above scheduled dates (https://www.mastersswimmingontario.ca/about-us/annual-general-meetings/)

  • Annual General Meeting Package and Annual Reports
  • Draft Financial Statements year ending August 31, 2020
  • Draft Minutes 2019 Annual General Meeting – March 28, 2020
  • 2020 AGM Motions and Member Club Voting
  • NOTICES of Motion

 

The following forms are found on the MSO website at https://www.mastersswimmingontario.ca/about-us/board-externals-and-staff-forms/

  • Nomination / Consent to Serve Form
  • Ballot for the Election of Directors
  • Notice of Motion