Club Registration

NOTE:  2023-2024 SEASON Start up was launched on August 12, 2023. All club presidents received the Start Up email. 



On July 1, 2019, new rules came into effect through Rowan’s Law, to improve concussion safety in amateur competitive sport.  The Law applies to Masters Swimming Ontario because our membership includes swimmers under 26 years of age.  There are REQUIREMENTS for clubs, coaches and swimmers under 26 years.  Go to the Concussion Safety Page for complete details.


COVID-19 Update

No Return to Swim Plans or COVID-specific waivers will  be require for the 2022-2023 Season.

MSO urges all clubs to monitor local and provincial public health information and take appropriate measures. Club executives should continue to document their risk mitigation decisions to demonstrate due diligence.


RENEWING Club Affiliation – Fees ($45.00):

The Masters Swimming season starts on September 1st each year and ends on August 31st.

A Club Affiliation Start Up email is sent to the club President in mid-August. The email contains a link to the MSO Registration System where the President updates the club’s contact information, especially the club’s Registrar and Treasurer. The President then agrees to follow the MSO policies and clicks on Submit. This causes an email to be sent to the Club Registrar and Treasurer; the email contains a link giving them access to the system.  An Affiliation invoice is generated by the system and sent to the Treasurer. See Payment Methods below.

<<Click here to view the 2023-2024 Start Up Email>>  


NEW Club Registration – Fees ($45.00; Note: Masters Swimming Manitoba has waived its club fees ):

New ONTARIO clubs complete the MSO CLUB Registration Form.  Save the form to your computer, update the form and email it to the MSO Registrar. The MSO Registrar will set up the club and initialize the Affiliation process as above.

Since 2019-2020, Canadian Independent Masters Swimming  has partnered with MSO and is using MSO’s office systems to support provide program, registration and administrative services to clubs OUTSIDE OF ONTARIO.  CIMS clubs will use the CIMS Club Registration Form and submit it to the MSO Registrar.

Depuis 2019-2020, l’organisme Maîtres-nageurs indépendants du Canada s’associerait à MSO et aura accès aux systèmes administratifs de cet organisme pour appuyer toute personne ou tout club à l’extérieur de l’Ontario.  Les clubs MNIC utiliseront le Formulaire d’inscription de MNIC et le soumettront à


Club Swimmer Fees ($15.00 All swimmers):

The club registrar will collect all individual swimmer information and fees. Using the MSO online Registration System, the registrar can register returning swimmers or add new swimmers to the database. The full swimmer profile is required. The system also has a transfer function for swimmers who were previously registered with another club. Please verify whether your “new swimmer” already exists in the database.

Note: CIMS/MSO is an inclusive organization and accepts membership registrations for swimmers who do not identify as male or female.  All registration forms now include “other” as a gender category.  The technical aspects of a 3rd gender category (i.e., Open) for swimming competition is under review.



Waivers have been updated to generally reflect communicable diseases, including COVID-19.  The following forms must be completed by all swimmers and coaches, and maintained by the club:

  1. Release of Liability is required as a condition of insurance.
  2. Consent to collect personal information.  <<Note the Revised Text in 2023-2024>> This consent meets the requirements of the Canadian Personal Information Protection & Electronic Documents Act (PIPEDA).

These must be retained by the club and made available in the event that an insurance claim is made. If your club has developed its own Liability Waiver, please ensure you have the most recent versions.  If the club needs the WORD version of these waivers for their own registration system, please contact


  1. All registered swimmers and coaches are insured under MSO’s policy while participating in a MSO approved activity (i.e., training, competition, “after practice meals”, club and provincial meetings). Both pool and OWS activities are covered.
  2. Insurance also extends to volunteers working under the direction of MSO or MSO‑affiliated clubs, for example during a swim meet.
  3. Directors and Officers (D&O) insurance is provided for the executive of an affiliated club; please ensure your executive is properly identified in the Club Information as noted above.

Note:  A signed liability waiver is a condition of insurance.

To request a Certificate of Insurance:

    • Returning clubs may contact the MSO Registrar to update last year’s request form.
    • For first time requests, please download the Certificate Request form  and submit it to the MSO Registrar.


Payment Methods
There are 3 ways to pay your invoice.

1. PayPal – Within the MSO Registration System.
Your invoice will be marked paid immediately.  PayPal offers a credit card option.

2. Interac e-transfer via email to
Your invoice will be marked paid when e-transfer is deposited; please note the invoice number in the comments section.

3. Cheque mailed to Box 11352, STATION H Nepean, ON K2H 7V1
Your invoice will be marked paid when the cheque is received and deposited. Please indicate the invoice number on the cheque.  No hard copy of the invoice is needed.

Clubs or club registrars that have any questions about using the system can send email to the registrar

These fees are due and payable in September each year.  They are non-refundable and they are not prorated for partial year registration.

Where do my fees go?
100% of your fees is used to administer and promote Masters Swimming, to arrange for adequate insurance for all registered participants. Information concerning registration and annual fees can be obtained from theRegistrar.



We have prepared a number of Q&As to help.  You can also direct your questions to the MSO Registrar at


Updated August 09, 2023