<< IMPORTANT CONCUSSION SAFETY REQUIREMENTS IMPACTING ALL ONTARIO CLUBS>>
On July 1, 2019, new rules came into effect through Rowan’s Law, to improve concussion safety in amateur competitive sport. The Law applies to Masters Swimming Ontario because our membership includes swimmers under 26 years of age. Go to the Concussion Safety Page for complete details and REQUIREMENTS.
RENEWING Club Registration
The Masters Swimming season starts on September 1st each year and ends on August 31st.
Club Renewals and Affiliation starts in August each year with a Start Up email that is sent to the club President on file. The email contains a link to the MSO Registration System where the President updates the club’s contact information, especially the club’s Registrar and Treasurer. The President then agrees to follow the MSO policies and clicks on Submit. This causes an email to be sent to the Club Registrar and Treasurer; the email contains a link giving them access to the system. An Affiliation invoice is generated by the system and sent to the Treasurer. See Payment Methods below.
NEW Club Registration
New ONTARIO clubs complete the MSO Club Registration Form. Save the form to your computer, print the form and submit to the MSO Registrar. The MSO Registrar will set up the club and initialize the Affiliation process as above.
For the 2019-2020 season, Canadian Independent Masters Swimming is partnering with MSO and is using MSO’s office systems to support provide program, registration and administrative services to clubs OUTSIDE OF ONTARIO. CIMS clubs will use the CIMS Club Registration Form and submit it to the MSO Registrar.
Dans le cadre de la saison 2019-2020, l’organisme Maîtres-nageurs indépendants du Canada s’associera à MSO et aura accès aux systèmes administratifs de cet organisme pour appuyer toute personne ou tout club à l’extérieur de l’Ontario. Les clubs MNIC utiliseront le Formulaire d’inscription de MNIC et le soumettront à MSOReg@MastersSwimmingOntario.ca
Club Swimmer Fees:
Due to the impact of COVID-19 on swimmers and clubs, a graduated fee structure has been adopted for 2020-2021.
$6.00 from Sept 1 – Oct 31, 2020
$10.00 from November 1 – December 31, 2020
$12.00 from January onwards
The club registrar will collect all individual swimmer information and fees. Using the MSO online Registration System, the registrar can register returning swimmers or add new swimmers to the database. The full swimmer profile is required. The system also has a transfer function for swimmers who were previously registered with another club. Please verify whether your “new swimmer” already exists in the database.
Waivers have been updated to reflect COVID-19. The following forms must be completed by all swimmers and coaches, and maintained by the club:
- Release of Liability is required as a condition of insurance.
- COVID-19 Attestation and Agreement
- Consent to collect personal information. This consent meets the requirements of the Canadian Personal Information Protection & Electronic Documents Act (PIPEDA).
These must be retained by the club and made available in the event that an insurance claim is made. If your club has developed its own Liability Waiver, please ensure that the Organisation is identified as per the Release of Liability waiver above. If the club needs the WORD version of these waivers for their own registration system, please contact MSOReg@MastersSwimmingOntario.ca
There are 3 ways to pay your invoice.
1. PayPal – Within the MSO Registration System.
Your invoice will be marked paid immediately. PayPal offers a credit card option.
2. Interac e-transfer via email to MSOReg@MastersSwimmingOntario.ca
Your invoice will be marked paid when e-transfer is deposited; please note the invoice number in the comments section.
3. Cheque mailed to Box 11352, STATION H Nepean, ON K2H 7V1
Your invoice will be marked paid when the cheque is received and deposited. Please include a copy of the invoice and indicate the invoice number on the cheque.
Clubs or club registrars that have any questions about using the system can send email to the registrar MSOReg@MastersSwimmingOntario.ca
These fees are due and payable in September each year. They are non-refundable and they are not prorated for partial year registration.
Where do my fees go?
100% of your fees is used to administer and promote Masters Swimming, to arrange for adequate insurance for all registered participants. Information concerning registration and annual fees can be obtained from the Registrar.
We have prepared a number of Q&As to help. You can also direct your questions to the MSO Registrar at MSOReg@MastersSwimmingOntario.ca
Updated July 6, 2020